BOGGY CREEK IMPROVEMENT DISTRICT BOARD OF SUPERVISORS' MEETING MINUTES

FIRST ORDER OF BUSINESS

The Board of Supervisors' Meeting for the Boggy Creek Improvement District was called to order on Thursday, September 18, 2018 at 3:38 p.m. at 6900 Tavistock Lakes Blvd, Orlando, FL 32827. Members listed below constituted a quorum.

Richard Levey Thad Czapka Scott Gasaway

Chair
Assistant Secretary Assistant Secretary

Also, attending:

JeffNewton Larry Kaufmann Tucker Mackie Jennifer Walden Lynne Mullins Stephen Flint Scott Thacker Amanda Lane

District Engineer Construction Supervisor Hopping Green & Sams Fishkind & Associates, Inc. Fishkind & Associates, Inc. Tavistock Development Tavistock Development
Fishkind & Associates, Inc.	(via phone)

SECOND ORDER OF BUSINESS	Public Comment Period

Mr. Levey called for any public comments on any agenda items. There were no members of the public present at this time.

THIRD ORDER OF BUSINESS	Consideration of Minutes of the August 23, 2018 Board of Supervisors' Meeting

Board Members reviewed the minutes from the August 23, 2018 Board of Supervisors' Meeting.

On Motion by Mr. Czapka, second by Mr. Gasaway, with all in favor, the Board of Supervisors for the Boggy Creek Improvement District approved the Minutes of the August 23, 2018 Board of Supervisors' Meeting, as presented.

FOURTH ORDER OF BUSINESS		Discussion	of	Budgetary Review/Cash Flow Analysis

Ms. Walden explained that the Fiscal Year 2018 budget has been on track but the Accountant for the District, Ms. Lane, came across the fact that the District's cash flow was low this year. Upon researching this fwiher you can see behind Tab 2 that Fiscal Year 2017 expenses hit in Fiscal Year 2018 in the early part of the year which is allowed and they were paid in Fiscal Year 2018 and that was a total of $162,000.00. Ms. Walden noted that of that, $56,000.00, were hurricane related items. Ms. Lane created this cash flow analysis so the District can keep track of expenses and make sure that they are moving forward correctly. Ms. Walden reached out to Mr. Ventura with the Developer and the Developer is paying some of those assessments early so the District can keep moving forward with paying Fiscal Year 2018 expenses since the cash flow was low. She also discussed this with Mr. Levey, the Board Chairman, as well as pulling money out of the reserves to use. Ms. Walden noted that she can answer any questions and Ms. Lane is on the phone as well. Ms. Walden stated that District staff needs a ratification of the Chai1man' s actions.

Mr. Levey explained that he was made aware of this 2-3 weeks ago and there was a need to access funds to pay obligations and he authorized that. Mr. Levey asked how much was due to hurricane impacts. Ms. Walden responded that it was $56,000.00 for this District. Mr. Levey asked how much was budgeted for hurricane impacts. Ms. Lane stated that there is $20,000.00 budgeted for hurricane expenses for Fiscal Year 2019. Mr. Levey stated that it still might not be enough but going forward the District will have to deal with that. Mr. Levey opened the floor for the Board to ask any questions or express concerns.

Mr. Gasaway asked if in the past have these types of outflows occurred or if this was an anomaly. He asked if the District knew the dollars were out there but they did not get accounted for until 2018. Ms. Lane responded that for prior years she will need to go back and look for sure but she cannot remember that the District had been paying this much for hmTicane expenses in the past but it put a dent in how much money the District thought that it would have. She stated that the District has not come across this issue before. Mr. Levey stated that the last large hurricane expenses that the District had the landscaping and road were still under the warranty period and the District worked out a restoration with the Contractor. Mr. Gasaway asked if the District expects to have this type of case again. Ms. Lane responded that she thinks the District will have a little

bit of it because the Accountants have as part of internal controls, allowing two months' wo1ih of the prior year coming in to overlap into the next fiscal year.

On Motion by Mr. Czapka, second by Mr. Gasaway, with all in favor, the Board of Supervisors for the Boggy Creek Improvement District ratified the actions of the Chairman for the utilization of reserves to address the cash flow concerns.

FIFTH ORDER OF BUSINESS		Consideration of Interlocal Agreement with the Greeneway Improvement District Regarding Certain Costs Associated with the Construction of Nemours Parkway

Ms. Mackie explained that the Board previously approved an Interlocal Agreement whereby the Greeneway Improvement District is responsible for administering the construction of the entirety of the Nemours Parkway Phase 7 and Boggy Creek Improvement District is contributing funds to the extent of the portions of that roadway that are physically located in Boggy Creek ID. The map is behind Tab 3 in the agenda package behind the agreement. District staff realized that a small portion of Greeneway ID is associated with the right-of-way that Boggy Creek ID will be funding due to the widening of Nemours Parkway Phase 1 and part of Phase 7. She explained that the District Engineer in accounting for the cost has already accounted in the CIP for Boggy Creek ID to fully fund that p01iion so this Agreement between the Districts provides that Boggy Creek ID will be funding everything to the left of the line on the map and Greeneway ID will be funding everything to the right. She noted that this will also continue on with maintenance such that Boggy Creek ID will continue to maintain the landscape within that section despite a small portion of it being within Greeneway ID. Ms. Mackie noted that the Greeneway ID Board already approved this.

On Motion by Mr. Czapka, second by Mr. Gasaway, with all in favor, the Board of Supervisors for the Boggy Creek Improvement District approved Interlocal Agreement with the Greeneway Improvement District regarding ce1iain costs associated with the Construction of Nemours Parkway.

SIXTH ORDER OF BUSINESS		Ratification of Requisition Nos.  2018-001  -	2018-015
Approved in August 2018 in an	amount	totaling
$3,627,006.34

Board Members reviewed Requisition Nos. 2018-001 -2018-015 approved in August 2018 in an amount totaling $3,627,006.34.

On Motion by Mr. Czapka, second by Mr. Gasaway, with all in favor, the Board of Supervisors for the Boggy Creek Improvement District ratified Requisition Nos. 2018-001 - 2018-015 approved in August 2018 in an amount totaling $3,627,006.34.

SEVENTH ORDER OF BUSINESS	Ratification of Operation and	Maintenance Expenditures Paid in August 2018 in the amount totaling $44,451.25

Board Members reviewed the Operation & Maintenance expenditures paid in August 2018 in the amount totaling $44,451.25.

On Motion by Mr. Czapka, second by Mr. Gasaway, with all in favor, the Board of Supervisors for the Boggy Creek Improvement District ratified the Operation and Maintenance expenditures paid in August 2018 in the amount totaling $44,451.25.

EIGHTH ORDER OF BUSINESS	Recommendation of Work Authorizations/Proposed Services
Mr. Kaufmann presented a Work Authorization from Central Florida Locating in the amount of
$5,980.00 for horizontal and vertical location services for Lake Nona South Lift Station #9 and 6,000 LF Force Main.

On Motion by Mr. Czapka, second by Mr. Gasaway, with all in favor, the Board of Supervisors for the Boggy Creek Improvement District approved the Work Authorization from Central Florida Locating, Inc. for the Lake Nona South Lift Station #9 and 6,000 LF Force Main project in the amount of $5,980.00.

Mr. Kaufmann presented a Work Authorization from Donald W. McIntosh for the Lake Nona South Lift Station #9 and 6,000 LF Force Main relating to design, permitting, and construction services in the amount of $212,460.00. Mr. Kaufmann indicated the route of the force main is preliminary and there are a couple things to consider in the ultimate route. He noted that there are ongoing discussions with the Developer about timing and actual location.

On Motion by Mr. Czapka, second by Mr. Gasaway, with all in favor, the Board of Supervisors for the Boggy Creek Improvement District approved the Work Authorization from Donald W. McIntosh Associates, Inc. for the Lake Nona South Lift Station #9 and 6,000 LF Force Main project relating to design, permitting, and construction services in the amount of $212,460.00.

NINTH ORDER OF BUSINESS		Review of District's Financial Position and Budget to Actual YTD

Board Members reviewed the Statement of Financial Position and Budget to Actual through August 2018. Ms. Walden noted that the District has total expenses of $615,000.00 vs. a budget of $638,000.00 so the District is cun-ently under budget by $23,000.00 through the end of August. No action was required by the Board.

TENTH ORDER OF BUSINESS	Staff Reports

District Counsel - District Manager - District Engineer -

N0Rep01t No Repmt
Mr. Newton distributed the Construction Status Memorandum (Minutes Exhibit A). He stated that for Nemours West & Lift Station 10 there were some issues with getting the jack and bore

done under the expressway last week. A broken drill head occurred in the middle of the expressway but it was repaired. Work was done in the expressway median and they were able to push the casing pipe through yesterday morning and now they are pulling the force main through it. Mr. Gasaway asked if they were able to do that without an MOT approval. Mr. Newton stated that the District got a one-day CFX permit. He noted that VHB is in the process of designing a traffic signal at the intersection of Lake Nona Boulevard and Helios Parkway. He got plans for the UCF hospital so it is being done in coordination with that entrance. There are no change orders at this time with that and he expects the base course to be done later this month or early next month and expects to see paving shortly after. Mr. Newton stated that the intersection modifications have occurred at the intersection of Lake Nona Blvd. and Tavistock Lakes Blvd. They are still looking at the phasing of those signals and VHB has an application into the City to modify at least the Tavistock Lakes Blvd. signal phasing to the lead-lag that was discussed last month.

Mr. Gasaway asked about the left-hand tum corning out of the Tavistock office and requested that someone confirm that the geometry is right because he thinks the lines were put down before the bulldozing work was complete. Mr. Levey asked if the District had a drone that it could use to take a photo from above. Mr. Newton stated that the District has a drone but flying is restricted due to the proximity of the airp01i. Mr. Gasaway stated that the intersection still has a pull. Mr. Newton stated that once the lead-lag phasing is done he thinks the left tum issue will go away because there will not be competing left turns anymore. He noted that the inclination of VHB is to do lead-lag phasing at the Nemours intersection with Lake Nona Blvd. but they did not say they were going to do it at Veteran's Way. Mr. Gasaway stated that he would like VHB to look at the overall timing of all of the lights because there are some lights that do not tum for five minutes. Mr. Kaufmann indicated that it is an ongoing issue with the City.

Mr. Newton stated that AECOM has been asked to prepare landscape and irrigation plans for the intersection of Veterans Way and Lake Nona Blvd and Mr. Kaufmann will speak about that in his repo1i. He added that the signals at Tavistock Lakes and Veterans Way have been completed for a long time and now that the tum lane

improvements are done at Veterans Way and that additional striping has been put in they are working on project close out but they are also working through the signal phasing with lead-lag as well. They are trying to get it closed out as quickly as they can.

Mr. Newton explained that he passed out a request for a change order for temporary signalization at Nemours Pkwy. and Lake Nona Blvd. (Minutes Exhibit B). He noted that the existing signal pole on the West side conflicts with paving and curb work that needs to be done to finish Nemours West. The lead time on the new pole is 20- 24 weeks. He stated that the District needs to get the existing pole and base out of the way. VHB and Traffic Control Devices have come up with a concept where they are going to put the signal heads on the back side of the mast arm on the opposite side of the intersection and move the stop bar back. He noted that there is an additional signal pole in this Change Order request that is going to go on the right side of the intersection near the right tum lane because of the way the heads are going to be oriented. He noted that this would result in a Change Order in the amount of $14,185.50 and that this only came in today so VHB has not had a chance to look at it but he did forward it to them. He requested that the Board authorize the District Engineer to execute a Change Order not-to­ exceed $15,000.00 with Traffic Control Devices and ifit were to go over $15,000.00 then he would have to come to the Chairman to use his authority outside of a Board Meeting to get them authorized so they can get that work done. Mr. Gasaway asked if this was a surprise. Mr. Newton responded that it was not anticipated that it would have taken this long and the signal pole and mast arm still have not been ordered for a variety of reasons that are outside of the District's control. Mr. Gasaway asked if there is someone else the District can hold accountable to that. Mr. Newton responded that some of it had to do with the City review process on the signal but it is largely related to the lead time on the mast aim. Mr. Kaufmann agreed with Mr. Newton that this temporary signalization was unavoidable and he stated that after researching alternatives that this was the cheapest way to move forward.

Mr. Newton stated that Medical City Drive is not a District project but he stated that the District Board previously authorized an expenditure not-to-exceed $32,620.00 because of the reclaimed

water gap issue. He noted that in dealing with that it turned out to be a greater issue than originally thought. A camera was run up the main and it is cut or gapped 120 more feet up the street. It is not a consistent main all the way up to the next intersection. Mr. Levey asked if it was ever pressurized. Mr. Newton stated that it was probably pressurized at one time because when Burnham was built they did fire protection from reclaimed water and there was a hydrant there off the reclaimed main. His speculated that when they pulled the hydrant out they never fixed the gap so it looks like Jr. Davis is going to have to go 120 more feet up the road and figure out what is going on with that. Mr. Newton does not know if the 120 feet of isolated main is still able to pass pressure tests. Mr. Levey asked if Mr. Newton needs to do more investigative work before he can come back to the Board with a solution. Mr. Newton stated that is correct.

Mr. Newton stated that for Nemours Phase 7 the contract documents have been finalized and the issuance of the City permit is pending payment for the permit fee. He noted that there is a preconstruction meeting set for September 25, 2018.

Mr. Levey asked if the only action is for the Traffic Control Devices Change Order. Mr. Newton requested permission from the Board to execute a Change Order with TCD in an amount not-to-exceed
$15,000.00. Mr. Gasaway asked if the District has a contract with TCD. Mr. Newton replied that the District does have a contract with TCD.

On Motion by Mr. Czapka, second by Mr. Gasaway with all in favor, the Board of Supervisors for the Boggy Creek Improvement District approved the recommended Change Order from Traffic Control Devices for a not-to-exceed amount of $15,000.00.

Construction Supervisor -	Mr. Kaufmann presented a Work Authorization  from AECOM for
landscape design services on Lake Nona Blvd. at Veterans Way (Minutes Exhibit C). He noted that this is the section that was modified for the dual left lanes and stated that this proposal came in today which is why it was not in the book or signed yet. He explained  that the proposal  is in the amount  of  $6,100.00  and  it

encompasses the section that was demoed for the dual left turns from Lake Nona Blvd. onto Veterans Way. Mr. Newton added that what happened during design is that the City wanted a median restoration plan so for expediency's sake Ms. Ragusa directed AECOM to just sod the median.

Mr. Levey questioned the amount of the Work Authorization. Mr. Kaufmann stated that this is taking the existing landscape plan which is sod and modifying it to what the Developer wants. Mr. Levey stated that he finds it ironic that the District needs to spend almost $5,000.00 for a set of construction plans. Mr. Flint stated that it sounds like a landscape improvement. Mr. Levey stated that he understands if it is a brand-new roadway and it is part of the Contractors scope to have a landscape and irrigation plan but he thinks this is a little overkill. Mr. Gasaway stated that the cost of the design is going to cost almost the same as the plant materials that the District will put in. Mr. Thacker stated that the project can be considered complete as it is because what was installed was permitted and approved and the Board could agree to do this as a landscape enhancement. Mr. Kaufmann stated that he has been getting comments from the Developer about putting something in there. Mr. Levey stated that if the District is repairing the inigation system in the right-of-way they do not go to the City and get a permit. Mr. Kaufmann stated that they are using the capacity and are not increasing it. Mr. Levey responded that it seems like a lot of overkill. He requested that this Change Order be tabled and asked if the team can take a look at this and see if there is a more effective delivery method. The Board will take no action on this item at this time.

Mr. Kaufmann stated that Mr. Flint is a member of the Construction Committee currently and requested that the District add Troy Davidson in lieu of Mr. Flint. Mr. Levey stated that the prior Board for the Greeneway ID approved this request.

y  Mr.  Gasawa,y	with  all  in  favor. the  Board  of S up  ervisors istrict appr  oved  M.r.  Troy  Davidsonr  eplacing	Mr.  Stephen

.

SS	Supervisor and Audience
Coxnmen.1:s & Adjournme:n.t

or   audience   cormn enst  .   Mr.  Levey  requested   a   motion  to

by Ml.·. Gasaway, with  all  in favor, the  September 1,8	2018 for  the Boggy  Creek ll:npr  ovement District  was adjourned.

10

DoNALD W. MclNTOSH DATE:
ASSOCIATES, INC.

September 18, 2018

MEMORANDUM

TO:

FROM:

RE:

Boggy Creek Improvement District Board of Supervisors

Donald W. McIntosh Associates, Inc. District Engineer

Construction Contract Status

Dear Board Members,

Please accept this summa1y of our construction contract status. Listed below by project is a brief summary ofrecent contract activity. Copies of the latest Change Order logs are attached.

CIVIL ENGINEERS

LA N□ PLANNERS

SURVEYORS

2200 Park Ave. North

Winter Park, FL

32789-2355

Fax407-644-8318

407-644-4068

Lake Nona Nemours Parkway West and Lift Station No. 10 - Jon M. Hall Company

Construction Status: Construction of all subsurface work is substantially completed except for the force main crossing SR 417. Mechanical equipment failure delayed the installation of the casing but has been resolved and the casing under the expressway has been completed. The roadwork is well advanced and base course is expected to be completed by October 5, 2018. There is an ongoing point of contention with the City of Orlando regarding raised planters in the median of Lake Nona Boulevard at its intersection with Helios Boulevard due to sight distance obstructions. The current approval requires removal of planters prior to opening the roadway unless the intersection is signalized. A signal warrant study shows that a signal is warranted at this intersection. The District's traffic signal consultant (VHB) is in the process of designing the traffic signal in coordination with the UCF hospital entrance and will submit to the City for approval once their design is complete. The Developer has requested that utility sleeves be installed under the road in order to provide future utility services to potential development on the land lying north of the project. These sleeves will likely result in a change order request from the contractor.

Change Order (C.O.) Status: None at this time.

Recommended Motion: None at this time.

Lake Nona Boulevard Intersection Modifications: Tavistock Lakes Boulevard and Veterans Way- Jon M. Hall Company

Construction Status: Previously authorized work at both intersections is substantially complete. Additional left-turn guide striping has been installed through both intersections to help better direct traffic. AECOM has been asked to prepare a landscaping & irrigation plan for the intersection of Veterans Way & Lake Nona Boulevard now that the road improvements have been completed.

Change Order (C.O.) Status: None at this time.

F:\Proj2003\232J 8\ENGadmin\C\ec1574.docx

http://www.dwma.com

[

Memorandum
Re:		Boggy Creek Improvement District Construction Contract Status
September 18, 2018
Page 2

Recommended Motion: None at this time.

Lake Nona Boulevard Traffic Signals: Tavistock Lakes Boulevard, Veterans Way, and Nemours Parkway - Traffic Control Devices

Construction Status: Both signals were substantially completed on May 18, 2018. Now that the intersection improvements have been completed, the Signal Contractor is working on project close-out. The District's traffic signal consultant is discussing with the City of Orlando the re-phasing signals along Lake Nona Boulevard to eliminate concmTent opposing left turns with minimal impact on intersection capacity (lead-lag phasing).

District Staff continues to work with the signal designer (VHB) and the signal contractor (TCD) regarding tempora1y signalization alternatives at Nemours  Parkway  due to the  long  lead time on the signal pole and mast arm (20-24 weeks).

Change Order (C.O.) Status: None at this time.

Recommended Motion: None at this time.

Medical City Drive Phase 2 - Jr. Davis Construction

ConstructionStatus: Although this roadway appears in the District's CIP, it is currently being constructed as a private roadway by JL Davis Construction (JDC) under contract with Tavistock Develop.ment Company (TDC). District Staff is continuing to coordinate· with JDC on a change order request to TDC for the costs associated with completing the reclaimed water main connection to the existing 12-inch main in existing Medical City Drive near Burnham that was left incomplete by the previous contractor, DeWitt Excavation, who was.then working under a contract with BCID. This is a cost that will ultimately be passed on to BCID since the missing reclaimed water main was to have been constructed by DeWitt for the District. District Staff is also looking into whether or not DeWitt can still be held liable foi' the cost of this work. The District Board previously authorized an expenditure of not to exceed $32,620.00 to reimburse the Developer for this additional work; however, based on ever-evolving field conditions, the extent of the work is greater than originally anticipated and will likely exceed this amount.

Change Order (C.O.) Status: None at this time.

Recommended Motion: None at this time.

Nemours Parkway Phase 7 - Jr. Davis Construction, Inc.

Construction Status: Contract documents  have been finalized  and issuance of the City permit is pending payment of the permit fee. Upon issuance of the City permit, we will issue a Notice

F:1Proj2003\23218\ENGadmin\C\ec1574.docx

I

Memorandum
Re:		Boggy Creek Improvement District Construction Contract Status
September 18, 2018
Page 3

To Proceed. Review of shop drawings is in progress and the preconstrnction meeting with the City of Orlando is scheduled for September 25, 2018.	·

Change Order (C.O.) Status: None at this time.

Recommended Motion: None at this time.

Should there be any questions, please advise. Thank you.
End of memorandum.

c:		Larry Kaufmann Stephen Flint Scott Thacker Lance Jackson Robin Persad

F:\Proj2003\23218\ENGadmin\C\ecl 574.docx

LAKE NONA SOUTH
Boggy Creek Improvement District Nemours Parkway West and Lift Station No. 10
Jon M. Hall Company Change Order Log

1	2/20/2018    Change Order per revised plans 12/18/17 -	15	$14,124.25	Approved	$9,245,516.25	2/20/2018	2/20/2018
{RCO1)	1/4/18, and add 15 days

6	2/23/2018     Add Tum Lane Modifications at Tavistock	15	$132,054.00	Approved	$9,377,570.25	2/20/2018	2/20/2018
{RCO 2)	Blvd and at Vetrans Way

;)_	Direct Owner Purchase Materials - Mack

{RCO5)

3/22/2018    $172,274.38, Ferguson $854,545.14, Rinker	0	($1,306,352.06)	Approved	$8,071,218.19	4/17/2018	4/17/2018
$279,532.54

10	$132,157.52	Approved	$8,203,375.71	6/19/2018	6/19/2018	

0	

($103,532.32)	

Approved	

$8,099,843.39	

6/19/2018	

6/19/2018	

15	
$75,421.10	
Approved	
$8,175,264.49	
6/19/2018	
6/19/2018	

5	
$27,142.20	
Approved	
$8,202,406.69	
7/17/2018	
7/17/2018	

55	
$263,540.66	
Approved	
$8,465,947.35	
8/23/2018	
8/23/2018	

0	
$20,126.64	
Approved	
$8,486,073.99	
8/23/2018	
8/23/2018	

3	
$10,187.40	
Approved	
$8,496,261.39	
8/23/2018	
8/23/2018	

1	Change order Per Plan Revision dated
{RCO3)	2/20/2018 2/19/18. (For City requested changes to
access road and precast materials.)

5/4/2018	Change Subcontactor for Telecom Conduit (RCO7)	(telecom conduit to be funded by developer)

§.	4/3/2018	Off-site road modifications per City plan
{RCO4)	review comments.

5/4/2018	Utility stub-outs requested by the Town (RCO6)		Center engineer.

6/8/2018	Addition of median to Nemours West and (RCO8)	revised on associated changes.
7/31/18

8/14/2018 Landscape / Irrigation revised irrigation (RCO11)		fittings

8/15/2018 Forcemain Wet Relocation (RCO 12)
····; :Days:,tdi·Substantial com letion '··,
'Da s',to' Conti:act Com· 1etiorl

LAKE NONA SOUTH
Boggy Creek Improvement District
Lake Nona Blvd. Traffic Signal Modification at Tavistock Lakes Blvd and Veterans Way Roadway Change Order Log

Jon M. Hall Company

LAKE NONA SOUTH
Boggy Creek Improvement District
Lake Nona Blvd. Traffic Signal Modification at Tavistock Lakes Blvd and Veterans Way - Signal Change Order Log

Traffic Control Devices

		
Lake Nona Boulevard and Nemours Parkway Traffic Signal Modifications		
$126,124.30	
Approved	
$166,149.30	
8/23/2018	
8/23/2018		

										

										

LAKE NONA SOUTH
Boggy Creek Improvement District Medical City Drive Phase 2  Change Order Log

NOTCDD

Corporate Office

E=-xhit?,;-

13

Local Offices

2 Nol'th Westmont e Dri ve

Alta,n onte  Springs,  FL	Sa1·asota,  FL

monte Springs, Fl 32714

Clermont,  FL	Tamp  a,  FL
Deland, FL	Dallas, TX
Jacksonville. FL	Houston, TX

Phone - 407.869 .5300

Pompano, FL	San Antonio, TX

Fax - 407 .682.0076

porat e Blvd	Contact::
Phone: Fax:	
(407 ) 382-3256		
ry S gi   n al
d, Orlando, FL	Bid	N u m b er :
Bid Date:	
9/18/2018		
Estimated nuantil"v	Unit	Unit Price	Total Price	

www.TCD-USA.com

Punta Gorda, FL	Salisbury, NC Rockledge, FL

	1.000	LS	$500 .0 0	$500.00	
RENCH	15 .00 0	L F	$15.70	$235.50	
R,F URNIS H &	600.000	LF	$9.70	$5,820.00	
	1.000	EACH	$1,885 .00	$1,885.00	
	1.000	EACH	$305.00	$30 5.00	
, 1 WAY	2.000	AMBY	$,1 000 .00	$2,000.00	
, 1 WAY	1.000	AMBY	$1,440.00	$1,   4 4 0  .0 0	
EMAIN	3.000	AMBY	$ 160 .00	$4 80.0 0	
	1.000	EACH	$1,520.00	$1,520.00	

Tot:al Bid Price: 	$14,  18 5  .5 0	

n  app roximate sum based on  the estimated  quanti-tles  on  the   att ach ed  proposal  (which Is an th ereon. The final cont ract amount of any contract resulting from this proposal shall b e
ed by the Owner's architect/engineer at these unitp rices. ior   approval In  writing.

onth for all work installed and  m a t e r i a ls p la c ed  on  the	job	s it e during thep receding month. more than thirty (30) days after completion and acceptance of the work. Any contract
d i t io n s mutually acceptable to th e Purchaser and Traf fic Control Devices, Inc.

sfactory

-----------

 	

-------

Lil ilk
r.rebert@tcd-usa.com

Rob	R eb e rt 407-869=5300

-Estimator:

Authorized Signat ur e :

CONFIRMED:
Traffic Control Device,s Inc.

Page 1 of 1

BOGGY CREEK IMPROVEMENT DISTRICT

Recommendation for Work Authorization / Proposed Services

Project Name: Lake Nona Blvd. at Veterans Way Landscape Design Brief Description: Landscape Design

 Name of Consultant N endor:	AECOM.	

Is this work pursuant to an existing Agreement?

 If so, name and date of Agreement:

Is this project included in the District Capital Improvement Plan?

Are the services required contemplated in the Capital Improvement Plan?

Is this a continuation of previously authorized work?

---

---

---

Yes

Yes

Yes

Yes

---	No

---	No

No

---	No

Proposal attached:

---

Yes

---	No

Form of Agreement Utilized:_P_r_o.  po_s_a_l 	_

Amount of Services:	$6,100.00	

Recommendation:	Approve	Deny

By:		 LaITy Kaufmann, Chairman
Boggy Creek Improvement District Construction Committee

c:		Jennifer Walden Tucker Mackie Jeffrey Newton

AS'COM

AECOM
150 N Orange Avenue Suite200
Orlando, Florida 32801
www.aecom.com

407 843 6552	tel
407 839 1789	fax

Work Order No. TBD

AECOM Project
No:	 	TBD		Work Order Date:	September18,2018

Project Name:	 Lake Nona Blvd. at Veterans Way Landscape Design Services	

Consultant:

   AECOM	

Client:	Boggy Creek Improvement District, c/o
   Tavistock Development Company

Address:

150 N. Orange Avenue, Suite 200, Orlando, Florida 32801

12051 Corporate Blvd.
Address:	Orlando florjda 328J 2

Cost Code: TBD

Scope of Services
AECOM is hereby directed to perform the Scope of Services as outlined in Section 2.0 of the Master Services Agreement for landscape architectural services for Lake Nona South Roadways - Boggy Creek Improvement District dated October 9, 2008, and as further indicated below. All services shall be accomplished in accordance with the Master Services Agreement into which this Work Order is hereby incorporated.
(see attached scope of services).

Project Description
AECOM will provide Landscape and Irrigation Design services for the Lake Nona Blvd. left-turn lane addition southbound at Veterans Way. This project consists of an additional left-turn lane added within the current median on the westbound side of Lake Nona Blvd. which will facilitate dual left turns onto Veterans Way. AECOM proposes to provide the following services as further documented in Attachment A - Scope of Services

Subconsultants
The following professionals shall be subconsultants to AECOM, and their fees are included in the fees listed herein:
Irrigation:	Computerized Design Services, Inc. (Kevin Smith)

Structural: Cost Est:
Accent Lighting: Other:

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AECOM

AECOM
150 N Orange Avenue
Suite 200
Orlando, Florida 32801 www.aecom.com

407 843 6552	tel
407 839 1789	fax

Program Elements (included if checked):

IT] Landscape
IT] Irrigation
0	Sidewalk (Finishes, layout, and grading)
0	Water Features:	 	
0	Garden Architecture (Pavilions & Trellis)
D Entry and Sign Monuments
D Site Walls
D Fences
D	Site Furnishings:
D Landscape Aesthetic Grading
D Decorative Pavers (Selection and layout only. Pavement cross-section by Civil Engineer.)
D	Columns and Steps
D	Landscape Accent Lighting
[!]  Other:	Roadway Lighting Fixture coordination

Scope Elements (included if checked)
0	Part I -  Conceptual Design
0	Part II -  Schematic Design
0	Part Ill - Design Development
IT] Part IV - Construction Documents

CK] Part V - Building Permit Assistance
CK] Part VI - Bidding Assistance
CK] Part VII - Construction Phase Services
D	Part VIII - Other - Construction Document Revisions

11. Schedule

AECOM will complete the checked scope elements within the timeframes listed below. AECOM will not initiate work on a scope element without prior approval from The Boggy Creek Improvement District.
0	Part I -  Conceptual Design
0	Part II -  Schematic Design
0	Part Ill - Design Development

IT] Part IV - Construction Documents IT] Part V - Building Permit Assistance IT] Part VI - Bidding Assistance

weeks

weeks

1 weeks

AECOM

AECOM
150 N Orange Avenue Suite 200
Orlando, Florida 32801 www.aecom.com

407 843 6552	tel
407 839 1789	fax

0	Part VII - Construction Phase Services
D Part VIII - Other - Construction Document Revisions Ill. Compensation

Part VIII - services shall be provided on a fixed fee basis. Direct expenses shall be billed at actual cost in addition to the budget provided. These budgets will not be exceeded without Client authorization.

D	
Part I - Conceptual Design	
$0	
D	Part II -Schematic Design	$0	
D	Part Ill - Design Development	$0	
0	Part IV - Construction Documents	$4,700	
0	Part V - Building Permit Assistance	$ 550	
0	Part VI - Bidding Assistance	$ 300	
0	Part VII - Construction Phase Services	$550	
	Part VIII - Other - Construction Document Revisions	$0	

□
* Miscellaneous printing and reimbursements not to exceed $150.00.

Agreed To and Accepted By:

Boggy Creek Improvement District,

By	­
Richard Levey

Its: 	Chairman	 Title

Date: 	_

:ECO
Randy Mejeur

Its:	Principal
Title

Date:	September 18, 2018

AS'COM

AECOM
150 N Orange Avenue Suite 200
Orlando, Florida 32801 www.aecom.com

407 843 6552	tel
407 839 1789	fax

Attachment A - Scope of Services:

SCOPE ELEMENTS

Task IV - Construction Documents (100% CDs)
Provide one (1) set of Landscape Plans (at a drawing scale of 111 = 20') for street trees, shrubs, and groundcover with details and a plant list based on the Client's provided sketch plan dated August 30, 2018 prepared by Scott Thacker (Exhibit A).
Provide input and irrigation co-ordination for POC/POS and all underground sleeving input necessary under roadway and sidewalks
Coordination of design refinements with Civil Engineer relative to roadway geometry and utilities
Provide one (1) set of Irrigation Plans (at a drawing scale of 111 = 20') to include head layout, pipe sizes, valve locations, sleeves, and details

Task V - Permitting Assistance
Provide one (1) submittal of 100% Construction Documents to the City of Orlando Permitting Division
Provide one (1) revision and resubmittal to the 100% CDs based on comments by the City of Orlando

Task VI - Bidding Assistance
Review contractor bids from one (1) submittal period according to the agreed schedule
Provide one (1) Bid Document spreadsheet to align with contractor's estimate of costs

Task VII - Construction Phase Services
Attend one (1) site visit during construction to verify the work performed by the contractor
Provide one (1) punch list documenting the observations made during the construction site visit

Additional Services -AECOM will provide Additional Services as mutually agreed between AECOM and the Client. An equitable adjustment to AECOM's compensation and time for performance will be made through an amendment to this Agreement for any Additional Services.

AS'COM

AECOM
150 N Orange Avenue Suite 200
Orlando, Florida 32801
www.aecom.com

407 843 6552	tel
407 839 1789	fax

PROJECT SCHEDULE

AECOM is prepared to begin work on the project immediately  upon receipt  of  this executed  Letter of  Agreement and a retainer if required under Compensation. AECOM, in consultation  with the Client,  shall  perform  its work in such a manner as to comply with a mutually agreed schedule.

ASSIGNED PERSONNEL

The following personnel from AECOM will be assigned to this project, and will have the responsibilities described:

Randy Mejeur Michael Brown

Principal-In-Charge/Job Assignment Project Manager/Job Assignment

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EX.  tttlBl·T A- Client's Sketch Plan

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prov•ided_4'Y'Scott Thacker August 30, 2018